Workshop “Metadata Management in Film Archives”

Putting the Cinematographic Works Standard EN 15907 to use and introducing the new FIAF Cataloguing Manual. A joint workshop by the Association des Cinémathèques Europénnes (ACE) and the FIAF Cataloguing and Documentation Commission, 29-30 March 2017, Brandenburgisches Zentrum für Medienwissenschaften (ZEM), Potsdam.

Since its adoption in 2011, the Cinematographic Works Standard EN 15907 (“CWS”) has framed the cataloguing of moving images and the development of a number of collection management applications for film archives. A growing number of film heritage institutions adopt and apply the EN 15907 structure in their software applications. The tag “EN 15907-compliant” has become a selling point for software vendors and developers in addressing the needs of film archives. The standard was realized in union catalogues and aggregation systems, such as and More and more, it is becoming key to sharing cinematographic work-related data between institutions. During the first five years of working with the CWS, practical experiences have been acquired, challenges for its implementation have been discovered, and open questions have, inevitably, popped up. A survey conducted for a presentation at the FIAF Symposium 2013 in Barcelona showed that three film heritage institutions in Europe had finished CWS implementation, and five institutions were about to implement it. Since then, no systematic evidence of CWS implementation in film archives has been gathered. Hence, it is now due time for review, and for discussing the next steps.

EN 15907 is a central reference for the new FIAF Moving Image Cataloguing Manual (2016), which was created by the FIAF Cataloguing and Documentation Commission and the FIAF Cataloguing Rules Revision Working Group, and published in PDF and hard copy. The guidelines correspond closely with the EN 15907 structure and use associated terminology. Given this, the Manual serves as an important extension of EN 15907 by helping professionals create cataloguing or metadata records that will meet requirements of new database implementations and/or the adoption of new metadata standards.
With Linked Data concepts becoming more mature, new ways of storing and sharing data in film archives open up. Major aggregating initiatives, such as the European Film Gateway and Europeana are also undergoing rapid technological change, and strive for more effective ways to achieve semantic interoperability in the cultural heritage sector. At the same time, many film heritage institutions encounter technical and organizational challenges in adopting Linked Data concepts. The workshop will present the latest approaches and best practices concerning these concepts, and facilitate an open discussion on Linked Data in film archives.

The workshop addresses
-    individuals responsible for collection management applications in film heritage institutions,
-    cataloguers and filmographers and
-    information professionals from related cultural and media heritage communities.





Wednesday, 29 March

12:30-13:30 Registration and lunch
13:30 14:00 Welcome & house keeping

Session 1:  EN 15907 in practice: Existing applications of the Cinematographic Works Standard in film archives. Experiences, issues, challenges and next steps

14:00 -14:30 Georg Eckes (Deutsches Filminstitut, Frankfurt), My first eight years with the Cinematographic Works Standard. An attempt to recap and assess the genesis and impact of EN 15907 – Q&A
14:30 – 15:00 Stephen McConnachie (British Film Institute, London), Five years of EN 15907at the BFI: how we learned to stop worrying and love the CWS – Q&A
15:00 – 15:30 Elżbieta Wysocka, Joanna Kaliszewska (Filmoteka Narodowa, Warsaw), Mapping Filmoteka to digital era. Polish National Film Archive’s implementation of „Cinematographic Works Standard“ EN 15907 – Q&A
Coffee break
16:00 – 16:30 Annette Groschke  (Deutsche Kinemathek – Museum für Film und Fernsehen, Berlin), Overcoming challenges of the 3-Level Hierarchy Model of En 15907 at Deutsche Kinemathek –  Q&A
16:30 – 17:00 Laurent Bismuth (Centre National du Cinema et de l’Image Animée,  Bois d’Arcy), The Variant entity: a possible landmark for a better knowledge of the film collections –  Q&A
17:00 Guided tour through the Filmmuseum Potsdam

Thursday, 30 March

Session 1 (continued)

10:00 – 10:30 Thelma Ross (Museum of Modern Art, New York), The FIAF Moving Image Cataloguing Manual: Your golden ticket to better cataloguing and metadata  – Q&A
10:30 – 11:00 Rubén Dominguez-Delgado (University de Seville), The attention to the film content on EN 15907 and the FIAF Moving Image Cataloguing Manual – Q& A
11:00 – 11:30 Pablo Uceda Gomez (Europeana Association, The Hague), Data quality, enrichments and entities – Q&A
Coffee break
Session 2:  No archive left behind? – The situation in and needs of film archives that have not (yet) applied the CWS
12:00 -12:30 Juan Ignacio Lahoz Rodrigo (CULTURARTS – IVAC, Valencia), Wish CulturArts-IVAC implemented CWS  –  Q&A
12:30 -13:00 Sarah Sarah Clothier (American Film Institute, Los Angeles), Metadata Challenges and Agent Disambiguation in Re-Architecting the American Film Institute’s Catalog of Feature Films – Q&A
Lunch break
Session 3: New ways of managing, storing and sharing metadata in film archives: Linked Data, RDF and concepts beyond the Relational Database paradigm
14:00-14:30 Detlev Balzer (Deutsches Filminstitut / Independent programmer, Lübeck), Going global. Reciprocal enrichment of archival descriptions through Linked Open Data – Q&A
14:30-15:00 Bram Biesbrouck (Cinémathèque royal de Belgique, Brussels), Reinventing film archives: linked data, artificial intelligence and robots  –  Q&A
15:00-15:30 Harald Sack (Karlsruher Institut für Technologie, Karlsruhe), Everything you always wanted to find * but were afraid to search
15:30-16:00 Final Discussion and Wrap up



Organized by the Association des Cinémathèques Européennes in connection with




 Connected to



eu_emblem_2012 Supported by the European Union